Bid Stages

𝐏𝐡𝐚𝐬𝐞 𝐈: 𝐏𝐫𝐞-𝐛𝐢𝐝 𝐬𝐭𝐚𝐠𝐞

𝟏. 𝐏𝐫𝐞𝐪𝐮𝐚𝐥𝐢𝐟𝐢𝐜𝐚𝐭𝐢𝐨𝐧

Check vendor capability to execute job bidding for, ask for details about:
1. Number of qualified staff crucial for project execution
2. Certificates & government approvals
3. Equipment in possession
4. Previous successful similar projects
5. Bidder’s financial capacity/reports
6. Certificates of good standing from banks
7. Bank guarantees (pre-approval letters)

Based on this screening data, determine whether bidder is capable of doing job

𝐏𝐡𝐚𝐬𝐞 𝐈𝐈: 𝐁𝐢𝐝 𝐬𝐭𝐚𝐠𝐞

𝟐. 𝐓𝐞𝐜𝐡𝐧𝐢𝐜𝐚𝐥 𝐛𝐢𝐝

Contain project details related to how it will be executed from technical point of view
1. How bidder plan to execute project
2. Detailed materials specs or equipment part of quote
3. Execution timeframe

𝟑. 𝐂𝐨𝐦𝐦𝐞𝐫𝐜𝐢𝐚𝐥 𝐛𝐢𝐝

Proposal that Contractor submit to Client to offer service for particular job, usually includes
1. Name & address of offeror to be mentioned on cover without fail
2. Financial details
3. Shall not include any conditions attached to it & any such conditional financial proposal shall be rejected summarily.

𝐏𝐡𝐚𝐬𝐞 𝐈𝐈𝐈: 𝐩𝐨𝐬𝐭-𝐛𝐢𝐝 𝐬𝐭𝐚𝐠𝐞

𝟒. 𝐍𝐞𝐠𝐨𝐭𝐢𝐚𝐭𝐢𝐨𝐧𝐬

-Bid cover is opened later on date & time intimated to bidders who qualify in evaluation of technical Bids
-Financial Bid of prospective Bidder will be considered only if Techno Commercial Bid of bidder is found qualified by Tender Committee
-Financial Bid is opened in presence of bidders who wish to be present
-e-mail confirmation will be sent to all eligible bidders
-Financial Bid/ Price-bid of highest bidder won’t be revealed at this stage
-Eligible bidders will be allowed to participate in e-auction as per scheduled date & time mentioned in data sheet
-Financial Bid won’t be opened on day of opening of Technical Bids

𝟓. 𝐂𝐨𝐧𝐭𝐫𝐚𝐜𝐭𝐢𝐧𝐠

Formal Approval will be granted, selected/Not selected bidders will be formally notified, lessons learned will be documented, legal formalities will follow