Bid Stages
๐๐ก๐๐ฌ๐ ๐: ๐๐ซ๐-๐๐ข๐ ๐ฌ๐ญ๐๐ ๐
๐. ๐๐ซ๐๐ช๐ฎ๐๐ฅ๐ข๐๐ข๐๐๐ญ๐ข๐จ๐ง
Check vendor capability to execute job bidding for, ask for details about:
1. Number of qualified staff crucial for project execution
2. Certificates & government approvals
3. Equipment in possession
4. Previous successful similar projects
5. Bidderโs financial capacity/reports
6. Certificates of good standing from banks
7. Bank guarantees (pre-approval letters)
Based on this screening data, determine whether bidder is capable of doing job
๐๐ก๐๐ฌ๐ ๐๐: ๐๐ข๐ ๐ฌ๐ญ๐๐ ๐
๐. ๐๐๐๐ก๐ง๐ข๐๐๐ฅ ๐๐ข๐
Contain project details related to how it will be executed from technical point of view
1. How bidder plan to execute project
2. Detailed materials specs or equipment part of quote
3. Execution timeframe
๐. ๐๐จ๐ฆ๐ฆ๐๐ซ๐๐ข๐๐ฅ ๐๐ข๐
Proposal that Contractor submit to Client to offer service for particular job, usually includes
1. Name & address of offeror to be mentioned on cover without fail
2. Financial details
3. Shall not include any conditions attached to it & any such conditional financial proposal shall be rejected summarily.
๐๐ก๐๐ฌ๐ ๐๐๐: ๐ฉ๐จ๐ฌ๐ญ-๐๐ข๐ ๐ฌ๐ญ๐๐ ๐
๐. ๐๐๐ ๐จ๐ญ๐ข๐๐ญ๐ข๐จ๐ง๐ฌ
-Bid cover is opened later on date & time intimated to bidders who qualify in evaluation of technical Bids
-Financial Bid of prospective Bidder will be considered only if Techno Commercial Bid of bidder is found qualified by Tender Committee
-Financial Bid is opened in presence of bidders who wish to be present
-e-mail confirmation will be sent to all eligible bidders
-Financial Bid/ Price-bid of highest bidder wonโt be revealed at this stage
-Eligible bidders will be allowed to participate in e-auction as per scheduled date & time mentioned in data sheet
-Financial Bid wonโt be opened on day of opening of Technical Bids
๐. ๐๐จ๐ง๐ญ๐ซ๐๐๐ญ๐ข๐ง๐
Formal Approval will be granted, selected/Not selected bidders will be formally notified, lessons learned will be documented, legal formalities will follow